There are some tips to boost office productivity. A productive office leads to the best company which continues to grow with the passage of time.
- Efficiency is Key
Be open to the idea that it may pay dividends to change the way that you work. Short-term and long-term ‘to-do’ lists, both are equally important. However, across those task lists it is also important to prioritize especially in the high-pressure operating environment of the small business.
Ask yourself the question – is there a way that your staff could prioritize their tasks in a way that would enable them to more easily reach their daily goals? Help them out by working together on a plan, including a list that they put together in order to prioritize tasks. It will help to organize their time and ensure that they stay ‘on task’ throughout the day. It will pay dividends as far as efficiency is concerned.
- Delegation is Important
There are risks to delegation, but they are risks worth taking. Allowing staff members to enjoy an element of responsibility will help to improve morale and that sense of task ownership will help foster job satisfaction. Responsibility is key to allowing qualified staff to enjoy the benefits of a proven track record – trust them, more often than not, they will deliver.
That sense of responsibility and the ability to delegate effectively will allow staff to grow their skillsets – and make them more suitable to assume leadership positions. Tracktime24 will help to assess which tasks should be performed by certain staff. In the medium and long-term it will be of benefit to the company. It provides employees with job satisfaction and a sense of direction as far as the employment path is concerned.
- Manage Distractions
Social Media is part of everyday lives – and employees will be on social media whether you like it or not. It is simply not feasible to have a no-phone policy. The alternative is to keep employees focused on the job at hand, but also allow them some time to simply have a life.
Let them know that they have some breathing room – allow regular breaks so that they can get in touch with those nearest and dearest. The knock-on effect is that the time that they spend in front of a computer – or at their desk will be more productive.
- Give Employees the Right Tools
A great carpenter relies on his or her tools to do their job properly, the same applies to your employees. They need the right tools and equipment to perform efficiently. Here’s a common example – waiting for a printout due to inadequate network connections or aging equipment causes frustration – and does not help any employee maximize their output.
Up-to-date software and equipment make a real difference when it comes to productivity. But the knock-on effect is far wider. efficiency impacts the way your customers perceive your company. Stay up to date with the latest technology, for instance, an MFP (Multifuntinal printer_ can serve as a fax, a printer, scanner, and copier.
- Workplace Conditions
Ergonomics and comfort do count. For instance a comfortable workplace temperature is widely recognized as being between 68 and 70 degrees F (20-21 C). The Goldilocks Zone, is not too hot and not too cold. This sort of temperature creates a comfort zone. Employees are not wasting their time looking for a coat or taking one off. Heating and cooling systems should be set to take into account seasonal variables.
- Set Reasonable Goals and Offer Support
Managers may often not have a clear die of whether or not employees are performing at their peak. It may be that employees require clear incentives or that they require clearer direction. Goals need to be achievable – managers must clarify their expectations – and make them realistic. With clear goals productivity increases.
- The importance of Positive Reinforcement
Rewards for performance are important. They motivate employees to give their best. But those rewards need to be bolstered by personal coaching – and encouragement. A free weekend away or that coveted restaurant voucher is great, but it must be twinned with person-to-person encouragement. It motivates employees to perform above and beyond expectations.
Communication is key. Make sure to highlight the success of a single employee, not to berate others, but to encourage them. Highlight the rewards that are on offer – and you will find that individuals will strive to emulate success.
